Tournament Insurance

Team Event Cancellation Insurance - Available Through US Sports Club Insurance (USSCI):

Updated Policy Notice - Effective as of August 1, 2024

Teams/clubs participating in EDP Soccer competitions can purchase event cancellation insurance for EDP Soccer Tournaments directly through our partner, US Sports Club Insurance (USSCI).

Why Opt for Insurance?

By choosing to add insurance to your registration, your team will be fully protected against non-refundable entry fees if an event is canceled. This policy ensures financial security and peace of mind for your team, allowing you to focus on the game.

Teams/clubs that purchase team event cancellation insurance are guaranteed a refund of their registration fee for any portion of the event cancelled due to adverse weather conditions. This includes a 100% refund of their registration fee for a complete event cancellation.

Benefits of the Insurance Policy:

• 100% Coverage: The insurance covers the entire non-refundable entry fee.

 How It Works:

Entry Fee Example: $1,000 per team

• If Event is Fully Canceled:  

  • Your team receives an $800 refund from USSCI (Insurance Company).

  • You receive a $200 coupon for a future event from EDP Soccer, ensuring continued participation opportunities.

• If Event is Partially Canceled: 

  • Your team receives a refund from USSCI based on the number of games guaranteed vs. played.

  • Your team played one game. Refund from USSCI = $666.66

  • No coupon from EDP Soccer

    
    

Insurance Fee & Purchase

The cost of this insurance is 10% of the tournament registration fee for each team. All refunds will be issued directly by US Sports Club Insurance.

The insurance can be purchased after your teams' tournament registration fee has been paid, and must be purchased at least 14+ days prior to the event. To purchase, please use this link: ussportsclubinsurance.com/event-cancellation-edp to learn more, or contact USSCI at 214-360-8709 or info@usscinsurance.com.

For teams/clubs that choose NOT to purchase event cancellation insurance through US Sports Club Insurance, EDP Soccer will continue to offer a partial coupon policy, up to a 20% coupon toward a future EDP Soccer event.

Important Note:  All coupons must be used within 12 months of the date of issue.

Tournament Payments

• Generally, PAYMENT INFORMATION is required to be provided via a TOURNAMENT APPLICATION at the time that a team applies to an event.

  • Payment information needs to be entered for Credit Card processing.

  • Applications using a Credit Card will be NOT be assessed an additional processing fee to cover the credit card transaction fees.
    

  • Special arrangements are available for large club accounts with multiple applications. Please call the Admin Office at 732-432-7200 and ask for Accounting.

• Payments are not automatically processed when an application is submitted. Payment processing is a manual process conducted by Accounting after receiving an application.

• The online application has text boxes for providing information about any outstanding credits the team seeks to use, and about any special promos or discounts that apply to the application.

• Any entries into these text boxes on page two will be reviewed, verified and applied when the payment is processed.

• Payment or payment processing information is due at the time of application. Should payment have to be re-processed, the application is subject to a processing fee up to $25.

Tournament Acceptance and Communications

• The Team Contact email address provided for the Primary Contact in the GotSport Team Account that is used to apply to an event will receive all automatic, system-generated communications.

  • Upon completion and submission of an application, the Primary Contact will receive a confirmation email. The confirmation acknowledges that the application has been received, and the team will appear in the listing of Applied Teams. It does not indicate that the team has been accepted or that payment has been processed.

  • At the time that a team has paid and is formally accepted, an additional Acceptance email should be received by the Primary Contact advising that the team has been accepted.

• It is important that the CONTACT INFORMATION provided for the Team Officials listed in the GotSport Team Account (Head Coach, Manager & Primary Contact) is accurate and updated as needed.

• If you do not receive a confirmation upon completing the application, there may be a problem with the email being used. For example, the communication may have been directed to a spam folder. In either case the team is responsible to monitor their emails and act accordingly.

  • Please exercise caution when providing a business email address in your Team Account. Frequently such addresses have stronger firewalls and spam filters that often result in missed messages. Again, it is your responsibility to monitor for emails.

  • Team Accounts should take advantage of the multiple slots to provide an email address to supply different addresses using a variety of email services. Teams should not rely on providing the same email address in all requested locations in their Team Account because a delivery failure will prevent any message from being received by the team.

Tournament Coupons

ISSUANCE

• TOURNAMENT COUPONS can be issued to teams for a variety of reasons, such as a partial or total cancellation of an event, an unplayed game at a tournament, other issues at an event, etc.

• Tournament coupons can be applied to outdoor tournaments conducted by EDP Soccer.

• Unless otherwise noted, coupons can be used for twelve months after the date that they were issued.

• A listing of EDP Soccer tournaments for which coupons can be utilized is posted at edpsoccer.com/tournaments. There are usually about two dozen or more events where a tournament coupon can be utilized.

  
  

• An outdoor Tournament Coupon cannot be applied toward league fees, indoor events or other fees. Separate administrative systems limit such applications .

• An indoor tournament coupon can be used to pay for an indoor event only and may not be used for a league fee or outdoor tournament.

  
  

• A team has 30 days after the notification of a coupon to submit a request for change to the review committee for consideration.

UTILIZATION

• When applying to an event, teams must note that they want to utilize an open coupon toward a given event in the Tournament Application. Generally, there is a text box on the application where teams are prompted to enter information about any coupon they want applied against the fees for that event.

• Please note that discounts can not be combined or used with other promotional offers.

• No specific language is required to request that a coupon be applied. Sufficient information must be provided to properly identify the coupon for it to be applied.
  

  • EDP Soccer will check your request for use of coupon against our files.
    

  • A coupon request should include the name and year of the event for which the coupon was issued, and the amount of the coupon that was issued.

  • Teams should advise if their team name or club affiliation has changed since the coupon was issued and has the responsibility to demonstrate that the coupon applies to the new team.
    

  • Applications must be completed before any posted deadlines.

  • Certain events use “rolling acceptance” and may reach maximum facility capacity prior to a posted deadline. Teams applying to an event that has reached capacity may be placed on a waiting list.

  • EDP Soccer conducts several highly competitive events restricted to teams at an elite level. The Acceptance Committee reserves the right to make selections based upon the team’s ability.

• Requests to utilize an open coupon must be in writing.

  • Please submit a Coupon Utilization Request on the online application when it is first submitted.​​​​​​​
    

  • Once payment is processed for an online application, further coupon utilization requests will no longer be accepted for that event. Unused coupons can still be utilized in subsequent applications.

• The EDP Soccer Admin Department verifies a Coupon Utilization Request in an application against the EDP Soccer masterfile. If there is a problem, we will contact you. ​​​

  • Payment and coupon processing is a manual process; it is not an automatic process that occurs when an application is filed.

Tournament Withdrawals, Late Applications and Cancellations

• Applications:

  • Late Application: A team registering for an EDP Tournament after the entry deadline may be charged an additional $50 processing fee, provided there is a capacity to accept the team.

• Withdrawals:

  • Withdrawals made before the entry deadline for an EDP Tournament and after the team is accepted, will be issued a 100% credit less the $100 administrative fee.

  • Any withdrawal after the entry deadline for a tournament will be considered to be a Late Withdrawal. If a fully paid replacement team is found, EDP will issue a 100% credit less the $100 administrative. EDP Soccer assumes no duty or responsibility to find a replacement entry for a Late Withdrawal.

• Tournament Cancellation:

  • If an event is cancelled due to inclement weather, unplayable fields, or similar circumstance prior to any games being played, EDP Soccer will provide teams with the options of receiving a partial coupon or a partial refund based on the specific circumstances. If the team has purchased Tournament Cancellation Insurance, then the requirements of that policy will apply. If the team elects to receive a refund coupon, a representative must notify EDP Soccer within one week of the notice. If they do not notify EDP within a week, funds will be processed as a coupon.

    
    

  • If an event is cancelled due to inclement weather, unplayable fields, or similar circumstance after any games played, the EDP Soccer Tournament Committee will communicate any coupon or refund options in a timely manner (typically within five to seven days) of the event once all unmitigable expenses incurred and games completed have been assessed.
    

  • ​​​If all or part of a tournament is cancelled due to unforeseen circumstances, force majeure or government action, EDP Soccer will use its best efforts to provide teams with an appropriate coupon once expenses already incurred have been evaluated.

    
    

Tournament Refund Policy and Guarantees

EDP Soccer Tournaments, Showcases and Events

Once a team is accepted for a tournament, showcase or other event, the stated policy is that no refunds of entry fees will be made to teams withdrawing following such acceptance. This policy appears in the Application Information accessed online from each event’s Homepage.

Should a team not be scheduled to play in a tournament, showcase or other event, full refund of any payments processed will be made within ten days following the event date. (Reasons for not being placed on a schedule may include, as examples, an age group bracket not being formed due to insufficient registrations at that level, or a team being placed on a waiting list.)

Should an event be cancelled, fully or partially, due to uncontrollable factors or “Acts of God” (such as extreme weather or unplayable fields) after the schedule is released, a partial refund or credit may be provided by the Tournament Committee for such event. The decision of the Tournament Committee in such instances is final. Notice of such decision will be provided teams within six days after the tournament date, through the communication channels established by the online registration.